EVV corrections, activity sheets, assessments, timecards, task sheets — captured in the field, reviewed in one back-office workspace, and delivered as audit-ready records. When the EMR's forms don't fit how you work, your team builds the ones that do.
Every agency hits it: your EMR captures visits the standard way, but the fields your clinicians need or the layout your operation runs on aren't always there. So staff fill the gap — on paper, in spreadsheets, in forms that were never designed for the way you work.
Alita completes the picture. Your team designs the forms you actually need — then Alita handles capture, review, and delivery back into your systems.
Submissions, activity sheets, task sheets, timecards, payroll, and requests — all flow into a single back-office hub. Open any submission, review it, accept or reject it, and download the audit-ready record.
Your team builds the form type and fields you actually need — no EMR limitations.
Field staff complete the form on their device, with signatures where required.
The submission lands in the back-office queue for accept-or-reject review.
Generate a stamped, audit-ready PDF of the completed, signed record.
Approved data flows to your EMR and/or data warehouse.
A reviewer's decision doesn't end the process. It directs what happens next.
Approval triggers the downstream business workflow — file the audit-ready PDF, update the record, and push the data to your EMR and/or data warehouse. Acceptance isn't an endpoint; it's the trigger for what comes next.
Not right yet? Craft a note to the field staff explaining what needs fixing, and send it back for another pass. Nothing gets filed wrong — and no one has to chase it down by phone.
A missed clock-in turns into a fully documented, dual-signed EVV Correction Form — with the visit details, the reason for the error, the plan of care, and the signatures an auditor expects.
On approval, Alita generates the official Electronic Visit Verification Correction Form as a stamped PDF — timestamped, signed, and attached to the visit record. When an auditor asks, it's found instantly.
Staff submit the requests that used to be emails, texts, and hallway conversations — and they flow into the same accept-or-reject workspace, with a full record of who approved what and when.
PTO and leave requests, tracked against your policy.
Overtime approvals captured before the hours are worked.
Remote-work requests logged and routed to the right approver.
Flexible-schedule requests handled without the back-and-forth.
Every request tracks the employee, times, request type, who approved or rejected it, and status — so schedule and labor decisions leave an audit trail instead of living in someone's inbox. Escalated requests surface in their own queue so nothing waits unseen.
Approved timecards don't get re-keyed into a payroll system by hand. They're batched by pay period, reviewed, and finalized — then sent to payroll in one action.
Approved time for the pay period gathers, ready to batch.
Group timecards into a named batch — hours, classification, ETO, OT all in view.
One action closes the batch and pushes it to payroll.
Finalize batch & send →Track the services actually delivered on each visit, tied to the plan of care.
Caregiver visit time and office-staff hours, summarized by pay period and reviewed before payroll.
The record lives in the platform — surviving audits and employee turnover alike.
The correction links your caregivers tap come from Communicator. The review-and-route logic is orchestrated by Automation Studio. The data flows through the same integration layer as everything else. Time & Tasks isn't a standalone forms tool — it's where the platform's field-to-record workflow lives.
We'll take it from there.
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